REQUEST FOR PROPOSALS
City of Shelbyville Roundabout at Progress Parkway and Michigan Road
Issued on October 11th, 2024
Proposals Due Date and Time: November 8, 2024 at 4:00 p.m.
Office of the City Engineer
44 W. Washington Street
Shelbyville, IN 46176
317-392-5102
WWWW.SHELBYVILLE.IN.GOV
ThisRequest for Proposals (RFP) is official notification of needed professional services.
As of October 28, 2024, you can find the SS4A Roundabout Addendum here.
This RFPis being issued to solicit a letter of Interest (LOI) and other documents from firms qualified to perform engineering work on federal aid projects. A submittal does not guarantee the firm will be contracted to perform any services but only serves notice the firm desires to be considered.
Project Description: The City of Shelbyville is looking for qualified firms to design a roundabout at the intersection of Progress Parkway and Michigan Road. Work will include design, utility coordination, R/W purchasing, and bidding services.
Contact for Questions:
John Kuntz, City Engineer
44 W. Washington St
Shelbyville, IN 46176
317-392-5102
john.kuntz@cityofshelbyvillein.com
Requirements for Letters of Interest (LOI)
Provide the firm name, address of the responsible office from which the work will be performed, and the name and email address of the contact person authorized to negotiate for the associated work.
List firm’s qualifications and experience that they have roundabouts design.
List the Project Manager and other key staff members who will be working on this
project, if selected. Included staff qualification and key experience related to this
project and breakdown of estimated percentage of work each staff member will
perform.
Provided unique ways your firm will approach this project and how they will approach the safety of both pedestrians and vehicles.
Proposed schedule on when components of the roundabout will be completed. This shall be broken down by design, utility coordination, R/W purchasing, letting, and construction.
LOI’s shall be limited to twelve (12) pages.
Submission:
LOI’s shall be submitted electronically (pdf) to John Kuntz at email address
john.kuntz@cityofshelbyvillein.com.
LOI’s must be received no later than the “Proposals Due Date and Time” listed above. Responses received after this deadline will not be considered.
Project Fee: If selected, the firm will be paid through cost reimbursement with an agreed upon maximum cost. Proposed price shall be included in the proposal.
Project Schedule: If selected, the roundabout construction completion date will be December 31, 2028. The city will prefer construction to take place in 2027 and preference will be given to proposals with an earlier timeline.
Selection Procedures: Consultants will be selected for work based on the evaluation of the LOI. TheConsultant Selection Rating Form used to evaluate and score is included for your reference. Final selection ranking will be determined by the weighted score totals with the highest score being the top ranked firm.
Required INDOT Prequalification Categories:
5.2 Environmental Document Preparation – CE
6.1 Topographical Survey Data Collection
8.1 Non-Complex Rodway Design
11.1 Right of Way Plan Development
12.1 Project Management for Acquisition Services
12.2 Title Search
12.4 Appraisal
12.5 Appraisal Review
Additional Information:
Link to Shelbyville Safety Action Plan
Link to Consultant Selection Rating Form and preliminary draft of work
